Prepare Your Manuscript for Editing
As you prepare your manuscript for editing, there are a few things to keep in mind. As every manuscript is different, the need for these items will vary depending on the project.
Make copies of original sources for your editor to check. This should include anything that you would cite—both direct quotations and paraphrases. Be sure to include all the bibliographic information you have. Remember: it’s always better to cite the original source if you can! Your editor’s job is to make sure you’ve handled these items correctly so that you can avoid violating Fair Use Law. Your editor will also ensure that your reference sheet is complete and formatted consistently.
Procure permissions from outside sources. It’s important to play it safe and ask for permission before referencing someone else’s work. When in doubt about whether or not you need it, ask for permission! Most editors will include a clause in their contract indicating that it is the author’s responsibility to avoid plagiarism and get necessary permissions. Many things will qualify as “fair use,” and can be used without written permission, but there are several factors that come into play in determining what qualifies. You can find more information about Fair Use Law on the U.S. Copyright Office website.
Create a style sheet, glossary, or timeline for your editor. Most editors work with a style sheet. This is a document the editor uses to keep track of all editorial decisions made during the edit. An author can start their own style sheet, glossary, or timeline to pass on to the editor to speed up the process. A style sheet can include any editorial decisions you’ve already made, such as unique spellings, colloquialisms used, and stylistic preferences. Make sure any glossary or spelling list is organized alphabetically. This can be especially helpful in memoirs, personal histories, and fiction, where there will often be personal names used and place names referenced. A timeline should include any dates referenced within the text in chronological order. Include a brief description of relevant information for each date. If the author can provide this information in advance, the editor won’t have to spend time fact-checking each one.
Save a copy of everything. Your editor will probably do the same. Make sure you have a copy of all your original material in a safe place. If something should go wrong, you will be glad to have a backup!
